Introduction 1
About This Book 1
How to Use This Book 2
Foolish Assumptions 3
Icons Used in This Book 3
Where to Go from Here 4
Part 1: I’ll Take Word for $100 5
Chapter 1: Word Origins. 7
Word of the Day 7
Starting Word, the program 8
Starting Word, the online version 8
Opening a document to start Word 9
Your First Word 10
Working the Word Start screen 11
Beholding Word’s main screen 12
Navigating the ribbon 13
Showing and hiding the ribbon 14
Using Word on a touchscreen 15
Changing the document view 16
Viewing a document vertically or side-to-side 17
Making the document appear larger or smaller 17
Last Word 18
Quitting Word 18
Closing a document without quitting Word 19
Setting Word aside 20
Chapter 2: The Typing Chapter. 21
The New Hunt-and-Peck 21
Using the PC keyboard 22
Working the touch keyboard 23
Understanding the mouse pointer 24
Keyboard Do’s and Don’ts 25
Following the insertion pointer 25
Whacking the spacebar 26
Backing up and erasing 26
Pressing the Enter key 27
Table of Contents iii
Stuff That Happens While You Type 27
Using text predictions 27
Watching the status bar 28
Observing page breaks 28
Working collapsible headers 29
Dealing with spots and clutter in the text 30
Understanding colorful underlines 30
Part 2: Your Basic Word 33
Chapter 3: Moving Around a Document 35
Scroll the Document 35
Working the vertical scroll bar 35
Using the horizontal scroll bar 37
Scrolling with the mouse wheel 37
Move the Insertion Pointer 38
Commanding the insertion pointer 38
Moving the insertion pointer in small increments 38
Moving from start to end 39
Return to the Previous Edit 40
Go to Wherever with the Go To Command 41
Chapter 4: Text Editing 43
Remove Text You Don’t Want 43
Plucking out single characters 44
Deleting a word 44
Deleting more than a word 45
Paragraph Playtime 47
Setting hard and soft returns 47
Splitting a paragraph 48
Joining two paragraphs 49
Undo Mistakes with Undo Haste 49
Undoing the Undo command with Redo 50
Using the Repeat command 50
Chapter 5: Search for This, Replace It with That 51
Text Happily Found 51
Finding a tidbit o’ text 52
Scouring your document with Advanced Find 53
Finding stuff you can’t type 56
The Replace Part 58
Replacing text 58
Replacing formatting 59
Chapter 6: Blocks o’ Text 61
Meet Mr Block 61
Mark a Block of Text 63
Using the keyboard to select text 63
Marking a block with the mouse 64
Using the F8 key to mark a block 65
Blocking the whole dang-doodle document 66
Deselecting a block 66
Block Manipulation 67
Copying a block 68
Moving a block 68
Setting the pasted text format 69
Using the mouse to copy or move a block 70
Viewing the Clipboard 71
Chapter 7: Spell It Write 73
Check Your Spelling 73
Fixing a misspelled word 74
Dealing with incorrectly flagged words 75
AutoCorrect in Action 76
Undoing an AutoCorrect correction 76
Creating a new AutoCorrect entry 77
Adjusting AutoCorrect settings 78
Grammar Be Good 79
All-at-Once Document Proofing 80
Reviewing all those errors 80
Rechecking a document 81
Document Proofing Settings 82
Editing the custom dictionary 82
Disabling automatic proofing 83
Hiding all proofing errors in a document 83
Dealing with Word’s refusal to spell-check 84
Chapter 8: Documents New, Saved, and Opened 85
Some Terms to Get Out of the Way 85
Behold! A New Document 86
Save Your Stuff! 87
Saving a document for the first time 88
Dealing with document-save errors 90
Saving or updating a document 90
Saving automatically on OneDrive 91
Forgetting to save before you quit 91
Open a Document 92
Using the Open command 92
Opening one document inside another 94
Recover a Draft 95
Chapter 9: Publish Your Document 97
Your Document on Paper 97
Previewing before printing 98
Printing the entire dang doodle document 98
Printing a specific page 100
Printing a range of pages 101
Printing on both sides of the page 102
Printing odd- and even-numbered pages 102
Printing a block 103
Printing more than one copy of something 104
Choosing another printer 104
Canceling a print job 105
Electronically Publishing Your Document 105
Preparing a document for publishing 105
Making a PDF 106
Exporting your document 107
Part 3: Fun with Formatting 109
Chapter 10: Character Formatting 111
Text Formatting Techniques 111
Basic Text Formats 112
Setting a font 113
Applying character formats 114
Text Transcending Teensy to Titanic 115
Setting the text size 116
Nudging text size 116
More Colorful Text 117
Coloring the text 117
Shading the background 118
Change Text Case 119
Clear Character Formatting 119
Behold the Font Dialog Box 120
Chapter 11: Paragraph Formatting 123
Paragraph Formatting Rules and Regulations 124
Formatting a paragraph 124
Locating the paragraph formatting commands 125
Justification and Alignment 126
Line up on the left! 126
Everyone center! 126
Line up on the right! 127
Line up on both sides! 127
Make Room Before, After, or Inside Paragraphs 128
Setting the line spacing 128
Making space between paragraphs 129
Paragraph Indentation Madness 130
Indenting the first line of a paragraph 130
Making a hanging indent (an outdent) 131
Indenting a whole paragraph 132
Using the ruler to adjust indents 133
Chapter 12: Tab Formatting 135
Once Upon a Tab 135
Viewing the invisible tab characters 136
Seeing tab stops on the ruler 137
Using the ruler to set tab stops 138
Using the Tabs dialog box to set tabs 138
The Standard Left Tab Stop 140
Creating a basic tabbed list 140
Creating a 2-tab paragraph-thing 141
The Center Tab Stop 143
The Right Tab Stop 144
Making a right-stop, left-stop list 144
Building a 2-column right-stop list 145
The Decimal Tab 146
The Bar Tab 147
Fearless Leader Tabs 148
Tab Stop, Begone! 150
Chapter 13: Page Formatting 151
Describe That Page 151
Setting page size 152
Changing orientation (landscape or portrait) 152
Setting the page margins 153
Using the Page Setup dialog box 154
Page Numbering 156
Adding an automatic page number 156
Starting with a different page number 158
Numbering with Roman numerals 159
Removing page numbers 159
New Pages from Nowhere 160
Starting text on a new page 160
Inserting a blank page 161
Page Background Froufrou 161
Coloring pages 161
Printing colored pages 162
Adding a watermark 163
Chapter 14: Section Formatting 165
A Document Sliced into Sections 166
Reviewing section types 167
Creating a new section 167
Using sections 168
Removing a section break 169
That First Page 169
Adding a cover page 170
Inserting a cover page manually 170
Headers and Footers 171
Using a preset header or footer 171
Creating a custom header or footer 172
Working with multiple headers and footers 175
Removing a header or a footer 177
Chapter 15: Style Formatting 179
The Big Style Review 179
Locating styles in Word 180
Applying a style 182
Identifying the current style 182
Removing style formatting 183
Make Your Own Styles 183
Creating a style 184
Using the Create New Style from Formatting dialog box 185
Modifying a style 187
Assigning a shortcut key to a style 187
Deleting a style 188
Style Tips and Tricks 189
Changing the Normal style 189
Creating heading styles 190
Customizing the Style Gallery 191
Chapter 16: Template and Themes Formatting 193
Instant Documents with Templates 194
Using a template to start a new document 194
Changing a document’s attached template 196
Templates of Your Own 197
Building a template from an existing document 197
Modifying a template 198
The Theme of Things 199
Applying a document theme 200
Modifying or creating a theme 201
Chapter 17: Everything Drawer Formatting. 203
Weird and Fun Text Effects 203
Steal This Format! 205
Automatic Formatting 206
Enjoying automagical text 206
Formatting tricks for paragraphs 209
Undoing an AutoFormat 210
Center a Page, Top to Bottom 210
Part 4: Spruce Up a Dull Document 213
Chapter 18: They’re Called Borders 215
The Basics of Borders 216
Putting borders around a paragraph 217
Boxing multiple paragraphs 218
Removing borders 218
The Borders and Shading Dialog Box 218
Creating a fancy title 219
Boxing text 220
Applying a page border 221
Stick a Thick Line Between Paragraphs 222
Chapter 19: Able Tables 223
Set a Table in Your Document 223
Working with tables in Word 223
Creating a table 224
Converting a table to text 228
Deleting a table 228
Text in Tables 229
Typing text in a table 229
Selecting in a table 230
Aligning text in a cell 230
Table Modification 231
Adding or removing rows or columns 231
Adjusting row and column size 232
Merging cells 232
Splitting cells 233
Making the table pretty 233
Adding a table caption 234
Chapter 20: Columns of Text 235
All about Columns 235
Making two-column text 237
Building a trifold brochure 238
Giving up on columns 239
Column Tricks 239
Changing column formats 239
Placing a column break 240
Chapter 21: Lots of Lists 243
Lists with Bullets and Numbers 243
Making a bulleted list 244
Numbering a list 244
Creating a multilevel numbered list 245
Numbering lines on a page 246
Document Content Lists 247
Creating a table of contents 247
Building an index 248
Adding a list of figures 250
Footnotes and Endnotes 251
Chapter 22: Here Come the Graphics 253
Graphical Goobers in the Text 254
Copying and pasting an image 255
Plopping down a picture from a file 255
Slapping down a shape 256
Sticking things into a shape 257
Using WordArt 257
Image Layout 258
Wrapping text around an image 259
Floating an image 260
Keeping an image with a paragraph 260
Image Editing 260
Resizing an image 261
Cropping an image 261
Rotating an image 262
Changing an image’s appearance 263
Image Arrangement 263
Moving an image hither and thither 263
Aligning graphics 264
Shuffling images front or back 265
Grouping images 265
Chapter 23: Insert Tab Insanity 267
Characters Foreign and Funky 267
Nonbreaking spaces and hyphens 268
Typing characters such as Ü, Ç, and N 268
Inserting special characters and symbols 269
Spice Up a Document with a Text Box 270
Fun with Fields 271
Understanding fields 271
Adding some useful fields 272
Updating a field 274
Changing a field 274
Viewing a field’s raw data 274
Deleting fields 274
The Date and Time 275
Adding the current date or time 275
Using the PrintDate field 276
Part 5: Famous Last Words 277
Chapter 24: Multiple Documents, Windows, and File Formats 279
Multiple Document Mania 279
Viewing multiple documents 280
Showing a single document in multiple windows 281
Using the old split-screen trick 282
Other Document Types 283
Opening a non-Word document 283
Updating an older Word document 285
Chapter 25: Word for Writers 287
Organize Your Thoughts 287
Entering Outline view 288
Typing topics in the outline 289
Rearranging topics 290
Demoting and promoting topics 291
Expanding and collapsing topics 292
Adding a text topic 293
Humongous Documents 295
Stitching together chapter documents 295
Splitting a document 296
Dan’s Writing Tips 297
Choosing the best word 297
Counting every word 298
Writing for writers 298
Chapter 26: Let’s Work This Out 299
Comments on Your Text 299
Adding a comment 299
Perusing comments 301
Dealing with a comment 301
Deleting comments 302
The Yellow Highlighter 302
Look What They’ve Done to My Text, Ma 303
Comparing two versions of a document 303
Tracking changes as they’re made 304
Viewing revision marks (and comments) 305
Reviewing changes 306
Printing revisions (and comments) 306
Remote Collaboration 307
Chapter 27: Mail Merge Mania 309
About Mail Merge 309
Understanding Word’s mail merge jargon 310
Reviewing the mail merge process 311
Using the Mail Merge Wizard 312
I. The Main Document 312
Creating a mail merge form letter 313
Creating mail merge email messages 313
Creating mail merge envelopes 314
II The Recipient List 315
Building a new recipient list 315
Using an already created recipient list 319
Grabbing a recipient list from Outlook 319
Editing a recipient list 320
III Fold In the Fields 320
IV Preview the Merged Documents 321
V Mail Merge, Ho! 322
Merging to a new set of documents 322
Merging to the printer 323
Merging to email 323
Chapter 28: Labels and Envelopes 325
Labels Everywhere 325
Printing sheets of identical labels 326
Printing an address list 327
Instant Envelope 330
Chapter 29: A More Custom Word 333
A Better Status Bar 333
The Quick Access Toolbar 335
Adding buttons to the Quick Access toolbar 336
Editing the Quick Access toolbar 336
Removing items from the Quick Access toolbar 338
Customize the Ribbon 338
Add More Features with Add-Ins 339
Chapter 30: Meet Your Copilot 341
Write Me Something 341
Finding your Copilot 342
Drafting with Copilot 342
Help from That AI Brain 343
Part 6: the Part of Tens 345
Chapter 31: Ten Cool Tricks 347
Side-to-Side Page Movement 347
Automatic Save with AutoRecover 349
Accelerate the Ribbon 349
Ancient Word Keyboard Shortcuts 350
Build Your Own Fractions 351
Electronic Bookmarks 351
Lock Your Document 352
The Drop Cap 353
Map Your Document 354
Sort Your Text 355
Chapter 32: Ten Bizarre Things 357
Equations 357
Video in Your Document 358
Hidden Text 358
The Developer Tab 359
Hyphenation 359
Document Properties 360
Document Version History 360
Collect-and-Paste 360
Click-and-Type 361
Translations 361
Chapter 33: Ten Automatic Features Worthy of Deactivation 363
Bye-Bye, Start Screen 364
Restore the Traditional Open and Save Dialog Boxes 364
Disable the Mini Toolbar 365
Select Text by Letter 365
Disable Click-and-Type 366
Set Paste Options 366
Disable AutoFormat Features (×4) 367
Index 369
