151 Quick Ideas to Manage Your Time

By: Robert E. Dittmer

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Paperback | 13 September 2006 | Edition Number 1

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192 Pages

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20.9 x 13.3 x 0.64

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Too many of us live our lives trying to shoehorn our many activities and responsibilities into too few time slots available. Increasingly for business people, fathers and mothers, even kids, (ineffectively) managing the myriad of activities has become an all-consuming chore. And we're so stressed that our relationships and job performance suffer. Why? Because we organize our time and our lives poorly: We spend five years of our lives waiting in lines, three years in meetings, and two years playing telephone tag! We get interrupted 73 times per day, interfering with our productivity, and take an hour of work home every night, interfering with our family time.But we can solve these problems.

This book presents 151 quick and easy ways to meet these challenges in our daily lives. Each idea comes from the real world experiences of people like you--people who are experimenting with, examining, and discovering unique solutions to the time problems all of us face every day. These tried and tested ideas work! And now they are available to you. Select those that fit your particular circumstance and try them out! Here are a few:

Start Your Day the Night Before
Undercommit and Overdeliver
Organize Your Workspace
Block Contingency Time Every Day
Use Voice Mail as a Call Screener
Fight SPAM with an E-mail Blocker

Do more in less time, take control of your schedule, and create a new balance between your work and your family life. You'll be surprised at how easy it is to take charge of your time and increase your quality of life--day by day, hour by hour, minute by minute.

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You Can Find This Book In

Non-Fiction Business & Management Management & Management Techniques Time Management Self-Help, Personal Development & Practical Advice Advice on Careers & Achieving Success Office & Workplace Family & Health Coping with / Advice about Personal, Social & Health Topics Coping with / Advice about Stress Management of Specific Areas Personnel & Human Resources Management

How to Use This Book	p. 11
Introduction: This Book Can Save You Time!	p. 13
Getting Started Is the Toughest Step	p. 15
Consider a Time Study	p. 16
Assess Your Problem Areas	p. 17
Establish Clear Goals for Your Job	p. 18
Write Down Your Goals and Objectives	p. 20
Set Clear Goals for Time Use	p. 21
Set Daily and Weekly Objectives	p. 22
Start Your Day the Night Before	p. 23
Don't Procrastinate	p. 24
Pareto's Principle: 80-20	p. 25
The ABCs of Prioritizing	p. 26
The A in ABC	p. 27
The B in ABC	p. 28
The C in ABC	p. 30
Write Down Tasks as You Receive Them	p. 31
Set Deadlines for Assignments	p. 32
Under-Commit and Over-Deliver	p. 33
Keep Score	p. 34
Make a To Do List	p. 35
Use the To Do List!	p. 36
Share the To Do List	p. 38
Update the To Do List	p. 39
Organize Your Workspace: General	p. 40
Organize Your Workspace: The Desktop	p. 41
Organize Your Workspace: Paper Files	p. 43
Organize Your Workspace: Folders	p. 44
Organize Your Workspace: Electronic Files	p. 45
Organize Your Workspace: Contacts	p. 46
Organize Your Workspace: Cull Your Files	p. 47
Handle Your Mail Efficiently	p. 48
Use a Suspense File	p. 49
Keep Only One Planner/Scheduler	p. 50
What to Keep-and What Not to Keep	p. 51
What to Do With Draft Documents	p. 53
Handle Business Cards	p. 54
Know Your Best Working Hours	p. 55
Make Critical Appointments at Your Best Times	p. 56
Group Similar Tasks	p. 57
Put Up a Fence	p. 58
Block Contingency Time Every Day	p. 59
Scheduling: A 5-Step Process	p. 60
Scheduling: Step 1	p. 61
Scheduling: Step 2	p. 62
Scheduling: Step 3	p. 63
Scheduling: Step 4	p. 64
Scheduling: Step 5	p. 64
Use an Electronic Calendar	p. 65
Make the Electronic Calendar Work	p. 66
Attend Outside Meetings	p. 67
Minimize Interruptions: Set Office Hours	p. 68
The Second-Greatest Time-Killer	p. 70
Handle Voice Mail	p. 71
Your Voice-Mail Message	p. 72
Use Voice Mail as a Call Screener	p. 73
Use Caller ID Effectively	p. 75
Handle Inbound Phone Calls	p. 76
Handle Outbound Phone Calls	p. 77
Keep Written Records of Phone Calls	p. 78
Speaking Is Faster Than Writing Memos	p. 79
Handle Your Paper Mail	p. 80
Handle Your E-mail: When	p. 81
Handle Your E-mail: Brevity	p. 83
Handle Your E-mail: Files	p. 84
Handle Your E-mail: Fight Spam	p. 85
E-mail: Discourage the Jokers	p. 86
E-mail: Organize Your Folders	p. 87
E-mail: Write Clear and Direct Subject Lines	p. 88
Copy and Paste Are Two of Your Best Friends	p. 89
Handle Office Visits	p. 90
Handle Paper Files	p. 91
Magazines: Cull and Kill	p. 92
Use a "Reading File"	p. 93
Create a Contact List	p. 94
Use a PDA	p. 95
Make It Really Save Time-Not Use More Time	p. 97
Keep Software Current	p. 98
Keep Your E-Desktop Clean	p. 99
Establish a Clean Filing System	p. 100
Make Certain Your Computer Is Operating as Speed	p. 101
Make Certain Your Internet Connection Is at Speed	p. 102
Virus Protection: Not an Option	p. 103
More on PDAs	p. 104
That Cell Phone!	p. 105
Who Knows Your Cell Phone Number?	p. 106
Cell Phone: Set to Stun	p. 107
To BlueTooth or Not to BlueTooth	p. 108
Is Text Messaging for You?	p. 109
Get Your Own Printer!	p. 110
Get Computer Training to Get More Efficient	p. 111
The Third-Greatest Time-Killer	p. 113
They Can't be Avoided-But They CAN Be Efficient!	p. 114
Meeting Timing-When Is Best?	p. 115
Put a Time Limit on Meetings	p. 116
Have an Agenda for Meetings	p. 117
Use the Agenda-Time the Elements	p. 118
Distribute the Agenda in Advance	p. 119
Train Yourself on Conducting Meetings	p. 120
Train Participants and Staff on Efficient Meetings	p. 121
Attend Only the Meetings You Must	p. 122
The Greatest Time Killer	p. 123
Communicate Your Work Style	p. 124
Adjust to Your Boss	p. 125
Find a Mentor or Coach	p. 127
Control Interactions With Others	p. 128
The Geography of the Office	p. 129
Desk Placement	p. 130
Chair Placement	p. 131
Relationships to Windows	p. 132
Discourage "War Stories"	p. 133
Stand and Be Counted	p. 135
Learn to Say No	p. 136
Learn to Delegate: Discover What Your Staff Can Handle	p. 137
Learn to Delegate: Learn Where Others Can Handle Better	p. 138
Learn to Delegate: Train Your Staff to Handle	p. 139
Recognize That Procrastination Is a Habit-Work to Break It	p. 140
Don't Put It Off, Wimpy!	p. 142
If It's on the To Do List, Do It	p. 143
Commit to the Job-or Delegate It	p. 144
"It's Not My Job, Man!"	p. 145
Beat the Fear of the Unknown	p. 146
Overcome the Insecurity of a Lack of Knowledge	p. 147
If You are Not Interested, Get Interested	p. 148
If You Don't Like the Task, Do It and It Will Go Away	p. 149
Schedule Travel Trips in Batches	p. 150
Use Travel Time to Learn	p. 151
Use Travel Time to Communicate	p. 152
Use Travel Time to Unwind	p. 154
Use Travel Time to Prepare	p. 155
Use Airplane Time to Catch Up	p. 156
Use Travel Time to Read	p. 157
Set Personal and Family Goals	p. 158
Make Certain You Leave Time for Personal Goals	p. 159
Schedule Down Time During the Day	p. 160
Take Brief Breaks	p. 161
Don't Overwork Yourself	p. 162
Schedule Medical and Dental Visits Well in Advance	p. 163
Schedule Medical and Dental Visits for Early Morning	p. 164
Grocery Trips: Buy Bulk	p. 165
Organize the Closet	p. 166
Don't Make Special Trips-Combine Them	p. 167
Organize and Systematize Your Morning Procedure	p. 169
Train the Family	p. 170
Reward Yourself	p. 171
Don't Be a Perfectionist	p. 172
Home Communication: Are You Over-Connected?	p. 173
TV Time Sucks Away From People Time	p. 174
Control Children's Access to TV	p. 175
Control Children's Access to the Internet	p. 176
Don't Check Your Portfolio Every Day	p. 177
Schedule Vacations-and Take Them!	p. 179
Try to Live Close to Work	p. 180
Index	p. 183
About the Author	p. 189
Table of Contents provided by Ingram. All Rights Reserved.

151 Quick Ideas to Manage Your Time

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