About the Author xii
Preface xiii
1 The Basics 1
The Concept of Project Management 1
History of Project Management 2
Approaches to Project Management 3
The Traditional Approach 4
The Initiating Process 5
The Planning Process 5
The Executing Process 6
The Monitoring and Controlling Process 7
The Closing Process 7
Benefits of Proper Planning 8
The Role of the Project Manager 9
Lead the Project Team 10
Create the Project Plan 10
Develop the Project Schedule 11
Monitor the Progress of the Project 12
Control the Project 12
Take Corrective Action 12
Achieve the Project Goals 13
Goals of the Project 13
Contractual Performance Obligations 13
Financial Objectives 14
Prevent or Minimize Delay 14
Avoid Claims or Litigation 14
Control the O- P- C Relationship 15
Increase Market Share 15
Role of the Contract Documents 15
Study the Plans and Specifications 16
Identify Discrepancies Early 17
Visit the Project Site 17
Understand the Project Constraints 18
Determine Potential Problem Areas 18
Understand Contract Procedures 18
The Schedule and Budget 19
Summary and Key Points 19
Questions for Review 20
2 Introduction to Project Control 23
Overview of Project Control 23
Project Control Terminology 26
Project Control Formulas 35
The Project Control Cycle 35
Plan to Achieve Goals 36
Execute Work According to Plan 37
Measure the Progress 37
Identify Variations 38
Analyze Cause of Variations 38
Implement Corrective Actions 38
Execute Work and Measure Changes 39
Summary and Key Points 39
Questions for Review 40
3 Pre- Construction Planning 41
Initiating the Control Process 41
Pre- Construction Planning 42
Key Personnel and Responsibilities 44
The Contractor’s Group 44
The Design Professional’s Group 50
The Owner’s Group 51
The Regulatory Group 52
The Plan— the Roadmap 53
Establishing a Baseline for Schedule Control 55
Establishing a Baseline for Cost Control 57
The Communication Plan 58
Summary and Key Points 59
Questions for Review 60
4 The Schedule 61
Basic Scheduling Concepts 61
Types of Schedules 63
The Checklist 63
The Schedule Board 64
The Bar Chart 65
The Look- Ahead 66
The Linear Schedule 66
Advanced Scheduling Methods 67
Program Evaluation and Review Technique 67
Critical Path Method (CPM) 68
The CPM Schedule as a Management Tool 68
The Baseline Schedule 69
Tasks 71
The Work Breakdown Structure 71
Task Types 73
Task Descriptions 74
Task Durations 75
Interdependencies 79
Complex Relationships— Lags and Leads 81
Milestones and Constraints 82
Float 84
Updating the Schedule 85
Summary and Key Points 87
Questions for Review 88
5 The Budget 89
Fundamentals of the Estimating Process 89
Types of Estimates 91
Organization of Estimates 92
The Baseline Budget 98
Deconstructing the Estimate to Build the Baseline Budget 103
Project Cost Report 107
The Budget as a Management Tool 108
Summary and Key Points 109
Questions for Review 110
6 Integrating the Schedule and the Budget 111
Schedule of Values 111
Matching Cost Values to Tasks 114
Planned vs. Actual Values 117
Summary and Key Points 121
Questions for Review 122
7 Calculating and Analyzing Progress 125
Why an Accurate Schedule of Values? 125
Measuring Performance 126
Units Completed 126
Incremental Milestone 127
Start/Finish 128
Cost Ratio 128
Experience/Opinion 129
Weighted or Equivalent Units 129
Earned Value 130
Fixed Budget Approach 130
Variable Budget Approach 131
Choosing a Fixed or Variable Approach 132
Schedule and Cost Performance 133
Summary and Key Points 137
Questions for Review 138
8 Analyzing and Reporting Variances in Schedule and Cost 139
Understanding Project Analyses 139
S- Curves 139
Tracking Gantt Chart 144
Control Charts 144
SPI and CPI Charts 146
X Contents Causes of Variances 148
Cost Variances 148
Schedule Variances 148
Variance Thresholds 149
Root Cause Analysis 151
Reporting Project Status 153
Summary and Key Points 155
Questions for Review 157
9 Recognizing Trends and Forecasting Performance 159
Recognizing Trends 159
Using Trends to Forecast 162
Estimate at Completion 162
Estimate to Complete 163
Variance at Completion 164
To- Complete Performance Index 164
Project Percentage Analysis 166
Why All the Analysis? 167
Summary and Key Points 169
Questions for Review 169
10 Productivity 171
Understanding Productivity 171
Productivity Index 172
Factors Affecting Construction Productivity 174
Controllable Factors Affecting Productivity 174
Uncontrollable Factors Affecting Productivity 175
Recommendations for Improving Productivity 175
Summary and Key Points 177
Questions for Review 177
11 Acceleration and Schedule Compression 179
Acceleration 179
Actual Acceleration 180
Constructive Acceleration 181
Forced Acceleration 182
Schedule Compression 183
Time- Cost Trade- Off Analysis 184
Time- Cost Trade- Off Concepts 185
Recovery Schedule 190
Summary and Key Points 191
Questions for Review 193
12 Resource Management 195
Resources 195
Resource Allocation 196
Resource Management 197
Resource Profile 199
Splitting Tasks 201
Material Management 201
Material Management in Practice 203
Tools for Resource Management 204
Summary and Key Points 204
Questions for Review 205
13 Risk Management 207
Components of Risk Management 207
Risk Identification 208
Risk Assessment 209
Risk Response Plan 211
Risk Response Control 213
Risk Contingency Planning 214
Contingency Plan Funding 215
Probability Analysis in Scheduling 216
Contract Type and Risk 222
Stipulated Sum 223
Cost of Work Plus Fee 223
Cost of Work Plus Fee with a GMP 223
Design Build 224
Construction Management 224
Partnering 225
Contract Modifications and Impact on Risk 225
Summary and Key Points 226
Questions for Review 227
14 Project Closeout 229
Project Documentation 229
Initiation of Project Closeout 230
Objectives of the Closeout Process 231
Contract Closeout 232
Administrative Closeout 233
Archiving Project Files 233
Claims and Disputes 234
Lessons Learned Meeting 235
Lessons Learned Documentation 236
Project Closeout Report 236
Summary and Key Points 237
Questions for Review 238
Case Study 239
Appendix A Questions for Review and Answers 251
Index 269
