Introduction 1
About This Book 1
Foolish Assumptions 2
Icons Used in This Book 2
Beyond the Book 3
Where to Go from Here 3
Part 1: Getting Started with Powerpoint 2019 5
Chapter 1: Welcome to PowerPoint 2019 7
What in Sam Hill Is PowerPoint? 8
Introducing PowerPoint Presentations 9
Presentation files 10
What’s in a slide? 11
Starting PowerPoint 13
Navigating the PowerPoint Interface 14
Unraveling the Ribbon 17
Telling PowerPoint What to Do 18
The View from Here Is Great 18
Taking the Backstage Tour 19
Creating a New Presentation 20
Editing text 20
Adding a new slide 22
Moving from slide to slide 23
Choosing a design 24
Displaying Your Presentation 25
Saving Your Work 26
Opening a Presentation 27
Closing a Presentation 29
Getting Help 29
Exiting PowerPoint 31
Chapter 2: Editing Slides 33
Moving from Slide to Slide 34
Working with Objects 34
Selecting objects 35
Resizing or moving an object 36
Editing a Text Object 38
Selecting Text 39
Using Cut, Copy, and Paste 40
Duplicating an Object 41
Using the Clipboard Task Pane 41
Oops! I Didn’t Mean It (The Marvelous Undo Command) 42
Deleting a Slide 43
Duplicating a Slide 44
Finding Text 44
Replacing Text 46
Rearranging Your Slides in Slide Sorter View 47
Chapter 3: Working in Outline View 49
Calling Up the Outline 49
Selecting and Editing an Entire Slide 51
Selecting and Editing One Paragraph 51
Promoting and Demoting Paragraphs 51
Adding a New Paragraph 52
Adding a New Slide 53
Moving Text Up and Down 54
Collapsing and Expanding the Outline 54
Chapter 4: Proofing Your Presentations 55
Checking Spelling as You Go 55
Spell Checking After-the-Fact 57
Using the Thesaurus 59
Capitalizing Correctly 60
Using the AutoCorrect Feature 61
Chapter 5: Don’t Forget Your Notes! 65
Understanding Notes 66
Adding Notes to a Slide 67
Adding an Extra Notes Page for a Slide 68
Adding a New Slide from Notes Page View 69
Printing Notes Pages 69
Displaying Notes on a Separate Monitor 70
Chapter 6: Show Time! 71
The Quick Way to Print 72
Printing from Backstage View 72
Printing more than one copy 73
Changing printers 73
Printing part of a document 73
Using Print Preview 74
Setting Up a Slide Show 75
Starting a Slide Show 76
Working in Presenter View 77
Keyboard and Mouse Tricks for Your Slide Show 79
Using Presentation Tools 80
Using the Laser Pointer feature 80
Scribbling on your slides 81
Rehearsing Your Slide Timings 82
Using Custom Shows 83
Creating a custom show 83
Showing a custom show 84
Hiding slides 85
Showing Your Presentation Online 85
Part 2: Creating Great-Looking Slides 89
Chapter 7: All about Fonts and Text Formatting 91
Changing the Look of Your Text 92
Two ways to apply formatting 94
Changing the size of characters 94
Choosing text fonts 95
Adding color to your text 95
Adding shadows 96
Big Picture Text Formatting 96
Biting the bulleted list 97
Creating numbered lists 99
Setting tabs and indents 99
Spacing out 101
Lining things up 101
Making columns 102
Creating Fancy Text with WordArt 102
Chapter 8: Designing Your Slides 107
Looking at the Design Tab 107
Working with Themes 108
Applying themes 109
Using theme colors 110
Using theme fonts 113
Applying theme effects 114
Changing the Slide Size 115
Applying Background Styles 116
Using a gradient fill 116
Using other background effects 118
Using the Design Ideas Feature to Design Your Slides 119
Chapter 9: Animating Your Slides 121
Using Slide Transitions 121
Using the Morph Transition 124
Using the Animations Tab 126
Using Advanced Animation 128
Understanding advanced animation 128
Using the Animation pane 130
Adding an effect 131
More about animating text 134
Timing your animations 135
Making Text Jiggle 138
Using the Animation Painter 139
Chapter 10: Masters of the Universe Meet the Templates of Doom 141
Working with Masters 142
Modifying the Slide Master 143
Working with the Slide Master and Edit Master tabs 145
Adding recurring text or other elements 146
Applying themes to your Masters 146
Adding new layouts 147
Adjusting the Handout and Notes Masters 148
Changing the Handout Master 148
Changing the Notes Master 149
Using Masters 150
Overriding the Master text style 150
Hiding background objects 151
Using Headers and Footers 152
Adding a date, number, or footer to slides 152
Adding a header or footer to notes or handouts pages 154
Editing the header and footer placeholders directly 154
Yes, You Can Serve Two Masters 154
Creating a new Slide Master 154
Applying Masters 156
Preserving your masters 156
Restoring Lost Placeholders 157
Working with Templates 158
Creating a new template 159
Creating a presentation based on a template 159
Working with Presentation Sections 160
Part 3: Embellishing Your Slides 163
Chapter 11: Inserting Pictures 165
Exploring the Many Types of Pictures 166
Bitmap pictures 166
Victor, give me a vector 167
Using Pictures 168
Dropping in a picture 168
Moving, sizing, and stretching pictures 170
Inserting Pictures from a File 171
Cropping a Picture 172
Adding Style to Your Pictures 173
Applying a picture border 175
Applying picture effects 175
Correcting Sharpness, Brightness, and Contrast 175
Adjusting Color 176
Applying Artistic Effects 177
Compressing Your Pictures 179
Removing Picture Backgrounds 180
Working with 3D Models 183
Chapter 12: Drawing on Your Slides 187
Some General Drawing Tips 187
Zooming in 188
Displaying the ruler, gridlines, and guides 188
Sticking to the color scheme 188
Saving frequently 189
Remembering Ctrl+Z 189
Drawing Simple Objects 190
Drawing straight lines 191
Drawing rectangles, squares, ovals, and circles 192
Creating Other Shapes 192
Drawing a shape 193
Drawing a polygon or free-form shape 195
Drawing a curved line or shape 196
Creating a text box 197
Styling Your Shapes 198
Setting the shape fill 198
Setting the shape outline 198
Applying shape effects 199
Flipping and Rotating Objects 200
Flipping an object 200
Rotating an object 90 degrees 200
Using the rotate handle 201
Drawing a Complicated Picture 201
Changing layers 202
Line ’em up 203
Using the grids and guides 203
Group therapy 204
Chapter 13: Charting for Fun and Profit 207
Understanding Charts 207
Adding a Chart to Your Presentation 209
Adding a new slide with a chart 209
Adding a chart to an existing slide 212
Pasting a chart from Excel 214
Changing the Chart Type 214
Working with Chart Data 215
Switching rows and columns 216
Changing the data selection 217
Editing the source data 217
Refreshing a chart 218
Changing the Chart Layout 218
Changing the Chart Style 219
Embellishing Your Chart 220
Using Treemap and Sunburst Charts 224
Using Map Charts 226
Chapter 14: Working with SmartArt 229
Understanding SmartArt 229
Creating a SmartArt Diagram 232
Tweaking a SmartArt Diagram 234
Editing the SmartArt Text 235
Working with Organization Charts 237
Adding boxes to a chart 238
Deleting chart boxes 239
Changing the chart layout 239
Chapter 15: Lights! Camera! Action! (Adding Sound and Video) 241
Getting Ready to Add Sound to a Slide 242
Investigating sound files 242
Inserting an audio sound object 243
Setting Audio Options 245
Controlling when a sound is played 245
Looping a sound 246
Hiding the sound icon 246
Fading the sound in and out 246
Trimming an audio clip 246
Adding Video to Your Slides 247
Setting Video Options 249
Controlling when a video is played 249
Looping a video 249
Trimming a video clip 250
Playing the video full screen 250
Fading the video’s sound in and out 250
Adding a bookmark 250
Compressing Media 252
Chapter 16: More Things to Insert on Your Slides 253
Inserting Tables 253
Creating a table in a Content placeholder 254
Inserting a table on a slide 255
Drawing a table 256
Applying style to a table 258
Working with the Layout tab 260
Inserting WordArt 263
Using Hyperlinks 264
Creating a hyperlink to another slide 266
Creating a hyperlink to another presentation or to a website 267
Adding Action Buttons 268
Assigning button actions 268
Choosing button shapes 269
Creating a button 270
Creating a navigation toolbar 271
Inserting Equations 273
Part 4: Working with Others 279
Chapter 17: Collaborating in the Cloud 281
Sharing a Presentation in the Cloud 281
Sharing a Presentation with Other Users 283
Sending Slides for Review Via Email 286
Using Comments 288
Comparing Presentations 290
Chapter 18: Using a Slide Library and Other Ways to Reuse Slides 293
Stealing Slides from Another Presentation 294
Saving Slides in a Slide Library 295
Stealing Slides from a Slide Library 297
Chapter 19: Exporting Your Presentation to Other Formats 299
Creating a PDF File 299
Crafting a Video 300
Adding timings and narration 301
Creating a video 304
Packaging Your Presentation on a CD 305
Creating Word Handouts 308
Part 5: The Part of Tens 311
Chapter 20: Ten PowerPoint Commandments 313
I Thou Shalt Frequently Savest Thy Work 313
II Thou Shalt Storeth Each Presentation in Its Proper Folder 314
III Thou Shalt Not Abuseth Thy Program’s Formatting Features 314
IV Thou Shalt Not Stealeth Copyrighted Materials 314
V Thou Shalt Abideth by Thine Color Scheme, Auto-Layout, and Template 315
VI Thou Shalt Not Abuse Thine Audience with an Endless Array of Cute Animations or Funny Sounds 315
VII Keep Thy Computer Gurus Happy 315
VIII Thou Shalt Backeth Up Thy Files Day by Day 315
IX Thou Shalt Fear No Evil, for Ctrl+Z Is Always with Thee 316
X Thou Shalt Not Panic 316
Chapter 21: Ten Tips for Creating Readable Slides 317
Try Reading the Slide from the Back of the Room 317
Avoid Small Text 318
No More Than Five Bullets, Please 318
Avoid Excessive Verbiage Lending to Excessively Lengthy Text That Is Not Only Redundant But Also Repetitive and Reiterative 318
Use Consistent Wording 318
Avoid Unsightly Color Combinations 319
Watch the Line Endings 319
Keep the Background Simple 320
Use Only Two Levels of Bullets 320
Avoid Bullets Altogether If You Can 320
Keep Charts and Diagrams Simple 321
Chapter 22: Ten Ways to Keep Your Audience Awake 323
Don’t Forget Your Purpose 323
Don’t Become a Slave to Your Slides 324
Don’t Overwhelm Your Audience with Unnecessary Detail 324
Don’t Neglect Your Opening 324
Be Relevant 325
Don’t Forget the Altar Call 325
Practice, Practice, Practice 325
Relax! 326
Expect the Unexpected 326
Don’t Be Boring 326
Index 327
