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Word 2007 : the Missing Manual - Guy Hart-Davis

Word 2007

the Missing Manual


Published: 31st December 2006
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Published: 7th March 2013
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Microsoft Word has grown considerably in power, sophistication and capability over the past decade, but one thing that hasn't changed since the early '90s is its user interface. The simple toolbar in version 2.0 has been packed with so many features since then that few users know where to find them all. Consequently, more and more people are looking for "insider" tips that will allow them to use these advanced and often hidden features. Microsoft has addressed this problem in Word 2007 by radically redesigning the user interface with a tabbed toolbar that makes every feature easy to locate and use. Unfortunately, Microsoft's documentation is as scant as ever, so even though you will be able to find advanced features, you might not know what to do with them.

"Word 2007: The Missing Manual," written specifically for this version of the software, explains basics like how to create documents, enter and edit text, format, print, and fax. You will will also learn how to create sophisticated page layouts, insert forms and tables, use graphics, and create book-length documents with outlines and Master Documents. Coverage also includes how to share documents with other people and programs, create web pages, automate documents with fields, and automate tasks with macros and the Visual Basic scripting language. This book shows you how to do it all.

Christopher Grover lives in Fairfax, California with his wife and two daughters. Chris received degrees in Creative Writing and Film from Emerson College in Boston, Massachusetts. He's worked as a technical writer, advertising copywriter and product publicist for more than 25 years. His freelance articles have been published in a variety of magazines from Fine Homebuilding to CD-ROM World. Chris's latest project is launching Bolinas Road Creative, an agency that helps small businesses promote their products and services.

The Missing Creditsp. xv
Introductionp. 1
Word Basics for Simple Documents
Creating, Opening, and Saving Documentsp. 11
Launching Wordp. 11
Creating a New Documentp. 12
Creating a New Blank Documentp. 14
Creating a New Document from an Existing Documentp. 15
Creating a New Document from a Templatep. 17
Opening an Existing Documentp. 19
Your Different Document Viewsp. 20
Document Views: Five Ways to Look at Your Manuscriptp. 21
Show and Hide Window Toolsp. 22
Zooming Your View In and Outp. 23
The Window Group: Doing the Splitsp. 26
Saving and Closing Documentsp. 29
The Many Ways to Save Documentsp. 30
Entering and Editing Textp. 35
Typing in Wordp. 35
Click and Type for Quick Formattingp. 36
Selecting Textp. 38
Selecting with the Mousep. 40
Selecting with the Keyboardp. 40
Extending a Selectionp. 42
Selecting Multiple Chunks of Text in Different Placesp. 43
Moving Around Your Documentp. 44
Keyboarding Around Your Documentp. 45
Using the Scroll Barsp. 45
Browsing by Headings and Other Objectsp. 46
Browsing by Bookmarkp. 47
Cutting, Copying, and Pastingp. 49
Editing with the Ribbonp. 50
Editing with Keyboard Shortcutsp. 51
Editing with the Mousep. 51
Moving Text Between Two Documentsp. 52
Viewing and Pasting Clippingsp. 53
Finding and Replacing Textp. 56
Saving Keystrokes with Quick Partsp. 58
Setting Up the Document: Margins, Page Breaks, and Morep. 63
Choosing Paper Size and Layoutp. 63
Changing Paper Sizep. 64
Setting Paper Orientationp. 66
Setting Document Marginsp. 66
Selecting Preset Marginsp. 67
Setting Custom Marginsp. 68
Setting Margins for Bookletsp. 68
Adding Page Background Featuresp. 70
Adding Watermarksp. 70
Choosing a Page Colorp. 72
Applying Page Bordersp. 73
Adding Headers and Footersp. 76
Introducing the Header and Footer Toolsp. 76
Inserting and Modifying a Header Building Blockp. 78
Adding a Matching Footer Building Blockp. 80
Creating Custom Headers and Footersp. 81
Removing Headers, Footers, and Page Numbersp. 82
Working with Multiple Columnsp. 82
Customizing Columnsp. 83
Line Numbersp. 85
Hyphenationp. 87
Automatic Hyphenationp. 87
Manual Hyphenationp. 89
Removing Hyphenation from Your Documentp. 90
Formatting Text, Paragraphs, and Headingsp. 93
Formatting Basicsp. 93
Formatting Charactersp. 94
Formatting with the Ribbon or the Font Dialog Boxp. 95
Formatting with the Mini Toolbarp. 96
Formatting with Keyboard Shortcutsp. 96
Changing Capitalizationp. 98
Formatting Paragraphsp. 100
Aligning Textp. 100
Indenting Paragraphsp. 101
Spacing Between Paragraphsp. 103
Spacing Between Linesp. 103
Inserting Page Breaks and Line Breaksp. 104
Creating Bulleted and Numbered Listsp. 105
Setting Tabsp. 109
How Tab Stops Workp. 110
Viewing Tab Marks in Your Textp. 111
Deleting and Editing Tabsp. 112
Types of Tabsp. 112
Tab Leadersp. 113
Using Word's Rulersp. 113
Managing Tab Settings with the Rulerp. 114
Setting Margins with the Rulerp. 115
Adjusting Paragraph Indents with the Rulerp. 115
Fast Formatting with Format Painterp. 116
Formatting with Stylesp. 117
Applying Quick Stylesp. 118
Modifying Stylesp. 119
Managing Style Setsp. 121
Creating Your Own Style Setp. 122
Themes and Templatesp. 125
Choosing a Themep. 126
Finding More Themesp. 129
Choosing a Templatep. 134
Starting a Document from a Templatep. 136
Using Installed Templatesp. 139
Spelling, Grammar, and Reference Toolsp. 141
Turning on Spelling and Grammar Checkingp. 141
Checking Spellingp. 145
Checking Spelling As You Typep. 145
Checking Spelling Manuallyp. 146
Managing Custom Dictionariesp. 148
Checking Grammar and Stylep. 150
Controlling AutoCorrectp. 152
How AutoCorrect Worksp. 152
Fine-tuning AutoCorrect Optionsp. 152
Autocorrecting Math, Formatting, and Smart Tagsp. 154
Exploring Word's Research Toolsp. 156
Finding information with the Research Task Panep. 158
Accessing Word's Thesaurusp. 159
Translating Textp. 160
Translation ScreenTipsp. 160
Checking Your Word Countp. 162
Printing Word Documentsp. 163
Quick and Easy Printingp. 163
Print Previewp. 165
Choosing a Printerp. 166
Setting Your Default Printerp. 168
Exploring Printer-Specific Propertiesp. 169
Printing to an Adobe PDF Filep. 172
Faxing with Wordp. 172
Changing Print Settingsp. 174
Printing Part of Your Documentp. 175
Printing and Collating Multiple Copiesp. 176
Printing on Both Sides of the Pagep. 176
Printing Envelopesp. 177
Printing Labelsp. 179
Setting Print Optionsp. 180
Creating Longer and More Complex Documents
Planning with Outlinesp. 185
Switching to Outline Viewp. 185
Promoting and Demoting Headingsp. 187
Controlling Subheads During Promotion or Demotionp. 189
Moving Outline Itemsp. 190
Showing Parts of Your Outlinep. 191
Expanding and Collapsing Levelsp. 192
Showing and Hiding Textp. 192
Showing Only the First Linep. 193
Showing Text Formattingp. 193
Working with Long Documentsp. 195
Navigating a Large Documentp. 195
Understanding Sectionsp. 197
Inserting Section Breaksp. 198
Creating a Table of Contentsp. 200
Updating Your Table of Contentsp. 202
Manually Adding a Table of Contents Entryp. 204
Formatting Your Table of Contentsp. 205
Deleting a Table of Contentsp. 207
Creating an Indexp. 207
Marking an Index Entryp. 207
Building an Indexp. 210
Using AutoMark with a Concordance Filep. 212
Updating an Indexp. 213
Deleting an Indexp. 214
Deleting an Index Entryp. 214
Navigating with Hyperlinksp. 215
Inserting Bookmarksp. 218
Cross-Referencing Your Documentp. 219
Cross-Referencing Figuresp. 221
Making a Table of Figuresp. 223
Creating Footnotes and Endnotesp. 223
Inserting Footnotes and Endnotesp. 224
Formatting Footnotes and Endnotesp. 225
Inserting Citations and Creating a Bibliographyp. 226
Adding a Citationp. 227
Adding a Bibliographyp. 228
Working with a Master Documentp. 230
Creating a Master Documentp. 230
Working with Subdocumentsp. 232
Formatting Your Master Documentp. 233
Printing Your Master Documentp. 233
Organizing Your Information with Tablesp. 235
Creating Tablesp. 235
Creating a Table from the Ribbonp. 236
Using the Insert Table Boxp. 237
Drawing a Tablep. 237
Choosing Quick Tablesp. 239
Moving Around a Tablep. 241
Selecting Parts of a Tablep. 242
Merging and Splitting Cellsp. 243
Adjusting Column Width and Row Heightp. 244
Inserting Columns and Rowsp. 245
Deleting Cells, Columns, Rows, and Tablesp. 246
Formatting Tablesp. 248
Using Table Stylesp. 248
Aligning Text, Numbers, and Datap. 250
Applying Shading and Bordersp. 251
Doing Math in Tablesp. 253
Adding Graphics, Video, and Sound to Your Documentsp. 257
Drop Caps, Text Boxes, and WordArtp. 257
Adding a Drop Cap to a Paragraphp. 259
Inserting a Text Boxp. 261
Bending Words with WordArtp. 265
Working with Pictures and Clip Artp. 266
Inserting Pictures into Your Documentp. 267
Finding and Using Clip Artp. 268
Working with SmartArtp. 271
Choosing a SmartArt Graphicp. 273
Inserting SmartArt into Your Documentp. 273
Modifying SmartArtp. 274
Working with Shapesp. 275
Inserting Charts and Graphsp. 281
Inserting Sound, Video, and Other Objectsp. 284
Adding Captions and Figure Numbers to Graphicsp. 287
Mass Mailing with Mail Mergep. 289
Understanding Mail Merge Basicsp. 289
Common Types of Merge Documentsp. 290
Mail Merge Recipient Listsp. 291
The Six Phases of a Mail Mergep. 291
Running the Mail Merge Wizardp. 292
Select Document Typep. 293
Select Your Recipientsp. 295
Write Your Letterp. 296
Preview Your Letterp. 297
Complete the Mergep. 299
Merging to E-Mailp. 300
Editing Your Recipient Listp. 303
Editing Your Recipient Listsp. 304
Sorting Your Recipient Listp. 305
Filtering Your Recipient Listp. 306
Find Duplicatesp. 308
Find Recipientp. 308
Applying Merge Rulesp. 310
Sharing Documents and Collaborating with Other People
Creating Web Pages and Blogsp. 315
Saving Word Documents As Web Pagesp. 315
Creating a Web Page from Scratchp. 317
Creating the Web Page Documentp. 319
Create a Table for Your Page's Layoutp. 319
Add a Navigation Barp. 322
Create a Copyright Linep. 323
Save Your Page as a Templatep. 324
Add Text and Images to Your Web Pagep. 325
Web Page Design Tipsp. 326
Blogging from Wordp. 328
Managing Blog Accountsp. 328
Posting to Your Blogp. 332
Setting Web Optionsp. 333
Creating Forms with Wordp. 335
Creating a Paper Formp. 335
Using a Table to Design Your Formp. 336
Creating a Computer Formp. 340
Understanding Content Controlsp. 340
Displaying the Developer Tabp. 341
Adding Content Controls to Your Formp. 342
Protecting Your Computer-based Formp. 346
Setting Properties for Content Controlsp. 348
Testing Your Formp. 351
Testing Your Printed Formp. 351
Testing Your Computer-Based Formp. 351
Word's XML Connectionp. 353
What's XML and Why Should I Care?p. 353
How XML Worksp. 354
The Advantages of XMLp. 355
XML and Word's New File Formatp. 355
Reading XML Tagsp. 356
The Files That Make XML Workp. 359
Tagging Information with Content Controlsp. 360
Attaching an XML Schema to Your Documentp. 361
Collaborating with Other Peoplep. 365
Adding Commentsp. 365
Adding Voice Commentsp. 368
Deleting Commentsp. 369
Highlighting Textp. 371
Tracking Changes While Editingp. 371
Tracking and Viewing Changesp. 371
Modifying Your Markup Viewp. 372
Printing Edits and Markupp. 375
Accepting and Rejecting Changesp. 376
Removing All Comments and Tracked Changesp. 377
Combining and Comparing Documentsp. 380
Comparing Two Documentsp. 383
Protecting Your Document from Changesp. 384
Applying Formatting Restrictionsp. 386
Allowing Changes in Parts of a Documentp. 387
Customizing Word with Macros and Other Tools
Customizing Your Workspacep. 391
Customizing the Quick Access Toolbarp. 391
Adding Commands to the Quick Access Toolbarp. 392
Creating Keyboard Shortcutsp. 395
Personalizing Word Optionsp. 397
Changing Word's Displayp. 397
The Popular Display Settingsp. 397
Changing Display Settingsp. 399
Advanced Display Optionsp. 401
Customizing the Save Documents Settingsp. 405
Save Document Optionsp. 405
Offline Editing Optionsp. 406
Embedded Font Optionsp. 407
Changing Editing Optionsp. 408
Editing Optionsp. 408
Cut, Copy, and Paste Optionsp. 410
Changing Your Security Settingsp. 413
Using Digital Signaturesp. 413
Creating Your Own Digital Signaturep. 414
Signing a Document with Your Digital Signaturep. 415
Adding a Microsoft Office Signature Linep. 416
Removing a Digital Signaturep. 419
Getting a Third-Party Digital Signaturep. 419
Checking a Digital Signaturep. 420
Customizing Trust Center Settingsp. 422
Protecting Yourself from Malicious Macrosp. 423
Choosing Trusted Publishersp. 423
Creating a Trusted Locationp. 425
Setting Add-in Behaviorsp. 427
Setting ActiveX Control Behaviorsp. 427
Setting Macro Behaviorsp. 429
Showing Warningsp. 430
Removing Personal Informationp. 431
Introducing Macros and Visual Basicp. 433
Showing the Developer Tabp. 433
Recording Macrosp. 434
Testing Your Macrop. 440
Running Macrosp. 441
Adding a Macro to the Quick Access Toolbarp. 441
Running a Macro from the Macros Boxp. 443
Reading Visual Basic Codep. 443
Getting Help for Visual Basicp. 445
Making Simple Changes to Visual Basic Codep. 445
Using Digital Signaturesp. 447
Applying Your Digital Certificate to a Macrop. 448
Creating Your Own Themes and Templatesp. 449
Designing Your Own Themesp. 449
Defining Theme Colorsp. 450
Defining Theme Fontsp. 454
Defining Theme Effectsp. 457
Modifying and Saving Themesp. 458
Designing Document Templatesp. 459
Saving a Word Document as a Templatep. 460
Setting Up the Template Documentp. 461
Adding Boilerplate Textp. 462
Adding Content Controlsp. 463
Adding a Headerp. 466
Adding an AutoText Entryp. 470
Finishing and Saving Your Templatep. 471
Test Driving the Memo Templatep. 471
Using Global Templatesp. 473
Creating a Global Templatep. 474
Loading a Global Templatep. 475
Word Help and Beyondp. 479
Indexp. 487
Table of Contents provided by Ingram. All Rights Reserved.

ISBN: 9780596527396
ISBN-10: 059652739X
Series: Missing Manual
Audience: General
Format: Paperback
Language: English
Number Of Pages: 524
Published: 31st December 2006
Publisher: O'Reilly Media, Inc, USA
Country of Publication: US
Dimensions (cm): 23.3 x 17.8  x 2.6
Weight (kg): 0.82